Use case description – Accounting Token into the Order

Identifier	From Order Process to Payment Process
Actors	Customer
Description	To provide at the ordering process the Accounting Token information of the customer needed to support accounting entries generation during the chosen steps of the supply chain process.
Pre-condition	Parties agreed to provide the Accounting Token information.
Post-conditions	The next step in the sequence to be considered for accounting entry generation must be a confirmation of the order.
Scenario	With respect to accounting principles applied accounting entry is created to record commitment into “out of balance accounts” and / or budgetary accounts.
Remarks	Considering the current general practice, SME’s do not record this kind of commitment. Implementing accounting entries from this step onward shall translate a better view of the reality in the accounts. Future web services will enable to stick business steps figures with account’s ones and consequently improve the fairness, accurateness and timeliness of accounting books.

Business process name	Accounting Token into the Order
Identifier	From Order Process to Payment Process
Actors	Supplier
Description	At the ordering process the supplier receives the Accounting Token information of the customer needed to support accounting entries generation. It is expected that the supplier sends it back during the chosen steps of the supply chain process.
Pre-condition	Parties agreed to provide the Accounting Token information.
Post-conditions	The Accounting Token received from the customer is stored to be (re-)sent to the customer when needed.
Scenario
Remarks	No influence on supplier’s accounting figures; From supplier’s accounting view, the next step in the sequence to consider for accounting entry generation must be the Order Confirmation which means a firm commitment to provide the services or goods.

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