Business process elaboration – Order to payment : Différence entre versions

Business process name

Accounting Token into the Despatch Advice

Identifier

From Order Process to Payment Process.

Actors

Supplier.

Description

The supplier confirms despatch quantities of ordered goods and possibly acts stock outflow.

The Despatch Advice contains the Accounting Token information of the customer.

It possibly provides the Accounting Token information of the supplier needed to support accounting entries generation at this step supply chain process.

Pre-condition

Customer’s Accounting Token has been included into the Order message and given back.

Parties agreed to provide the Accounting Token information.

The value of each line and the total value of the order confirmation must be provided on the order confirmation.

Post-conditions

At supplier’s accounting side, accounting entry to be possibly generated by an appropriate software tool.

Scenario

a) Stock outflow entry to be booked with a counterpart “invoice to prepare”.

b) In case commitment “out of balance accounts” and / or budgetary accounts was recorded, the [complete or partial] fulfilment of the commitment is acted by reversing [totally or partially] the original entry.

Remarks

Business process name

Accounting Token into the Despatch Advice

Identifier

From Order Process to Payment Process

Actors

Customer

Description

The Despatch Advice of quantities acts the transfer of responsibility on the delivered goods. This must be translated into accounting entries.

The Despatch Advice contains the Accounting Token information of the customer.

Pre-condition

Customer’s Accounting Token was included into the Order.

Customer’s Accounting Token is reproduced without change on the Despatch Advice.

The value of each line and the total value of the order confirmation must be provided on the Despatch Advice.

Post-conditions

Accounting entry to be generated by an appropriate software tool.

Scenario

a) Stock inflow entry to be booked with a counterpart “invoice to receive”.

b) In case commitment “out of balance accounts” and / or budgetary accounts was recorded, the [complete or partial] fulfilment of the commitment is acted by reversing [totally or partially] the original entry;

Remarks

Business process name

Accounting Token into the Normal Invoice

Identifier

From Order Process to Payment Process

Actors

Supplier

Description

The supplier produces the invoice on basis of the despatch quantities of products or services.

This invoice must be translated into accounting entries and conform to fiscal requirements.

The Invoice contains the Accounting Token information of the customer.

It possibly provides the Accounting Token information of the supplier needed to support accounting entries generation at this step supply chain process.

Pre-condition

Customer’s Accounting Token has been included into the Order message and given back.

Parties agreed to provide the Accounting Token information.

The value of each line and the total value must be provided on the invoice.

Post-conditions

At supplier’s accounting side, accounting entry to be possibly generated by an appropriate software tool.

Scenario

Invoice can be produced either by the supplier or by a service provider on basis of despatch advices where values have been calculated in advance.

In supplier’s accounting books, “Invoice to produce” to be balanced with individual account receivable.

Remarks

Business process name

Accounting Token into the Normal Invoice

Identifier

From Order Process to Payment Process

Actors

Customer

Description

The customer receives the invoice on basis of the despatch quantities of products or services.

This invoice must be translated into accounting entries and conform to fiscal requirements.

The Invoice contains the Accounting Token information of the customer.

Pre-condition

Customer’s Accounting Token is reproduced without change on Invoice

Post-conditions

Invoice is validated and approved by the right authority.

Accounting entry to be generated by an appropriate software tool.

Scenario

Invoice can be produced either by the supplier or by a service provider on basis of despatch advices where values have been calculated in advance.

In customer’s accounting books, “Invoice to receive” to be balanced with individual account payable.

Remarks

Business process name

Accounting Token into the Self billing Invoice

Identifier

From Order Process to Payment Process

Actors

Customer

Description

The customer produces the invoice on basis of quantities received of products or services.

This invoice must be translated into accounting entries and conform to fiscal requirements.

The Invoice contains the Accounting Token information of the customer.

It possibly provides the Accounting Token information of the supplier needed to support accounting entries generation at this step supply chain process.

Pre-condition

Customer’s Accounting Token is reproduced without change on Invoice

Supplier’s Accounting Token is possibly reproduced without change on the Invoice.

Post-conditions

Accounting entry to be generated by an appropriate software tool.

Scenario

Invoice can be produced either by the customer or by a service provider on basis of despatch advices where values have been calculated in advance.

In customer’s accounting books, “Invoice to receive” to be balanced with individual account payable.

Remarks

Business process name

Accounting Token into the Self billing Invoice

Identifier

From Order Process to Payment Process

Actors

Supplier

Description

The supplier receives the invoice on basis of the despatch quantities of products or services.

This invoice must be translated into accounting entries and conform to fiscal requirements.

The Invoice possibly contains the Accounting Token information of the supplier.

Pre-condition

Supplier’s Accounting Token is possibly reproduced without change on the Invoice.

Post-conditions

Accounting entry to be generated by an appropriate software tool.

Scenario

Invoice can be produced either by the customer or by a service provider on basis of despatch advices where values have been calculated in advance.

In supplier’s accounting books, “Invoice to produce” to be balanced with individual account receivable.

Remarks

Business process name

Accounting Token into the Remittance Advice

Identifier

From Order Process to Payment Process

Actors

Customer

Description

The customer provides to the supplier the invoice(s) identifier(s) for which a global payment order is simultaneously transmitted to the customer’s bank.

The Remittance Advice contains the Accounting Token information of the customer.

The Remittance Advice possibly contains the Accounting Token information of the supplier.

Pre-condition

Customer’s Accounting Token is reproduced without change on Remittance Advice.

Supplier’s Accounting Token is possibly reproduced without change on Remittance Advice.

Post-conditions

Accounting entry to be generated by an appropriate software tool.

Scenario

Amount recorded in individual Account Payable matching the detailed amounts of invoices paid.

The counterpart is “Payment in Progress” (which will be balanced at receipt of the bank statement of account acting the actual payment).

Remarks

Business process name

Accounting Token into the Remittance Advice

Identifier

From Order Process to Payment Process

Actors

Supplier

Description

The supplier receives notice of the invoice(s) identifier(s) for which the customer transmits simultaneously a global payment order to his bank.

Pre-condition

Supplier’s Accounting Token is reproduced without change on the Remittance Advice.

Post-conditions

Accounting entry to be generated by an appropriate software tool.

Scenario

Entry recorded in individual Receivable Account Payable preferably matching the detailed amounts of the invoices paid.

The counterpart must be Payment in Progress (which will be balanced at receipt of the bank statement of account acting the actual payment).

Remarks