Business process elaboration – Order to payment : Différence entre versions

De Guide utilisateur des messages comptables UN/XML
Ligne 23 : Ligne 23 :
 
* [[Use case description – Accounting Token into the Despatch Advice]]
 
* [[Use case description – Accounting Token into the Despatch Advice]]
 
* [[Use case description – Accounting Token into the Normal invoice]]
 
* [[Use case description – Accounting Token into the Normal invoice]]
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{{gotoc|Jeton comptable}}
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* [[Use case description – Accounting Token into the Self Billing invoice]]
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<br>
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==== Use case description – Accounting Token into the Self Billing invoice ====
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<br>
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[[Image:Self-Billing.jpg|center|400px|]]
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<br>
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<table class=MsoNormalTable border=1 cellspacing=0 cellpadding=0
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style='margin-left:5.4pt;border-collapse:collapse;border:none'>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;background:
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  #FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoToc1><b><span lang=EN-US>Business process name</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border:solid windowtext 1.0pt;border-left:
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  none;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoHeader><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Accounting
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  Token into the Self billing Invoice</span></p>
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  </td>
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</tr>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;border-top:
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  none;background:#FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoHeading7><b><span lang=EN-GB style='font-size:10.0pt;font-family:
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  "Arial","sans-serif"'>Identifier</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border-top:none;border-left:none;
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  border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;
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  padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoHeader><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>From Order Process to Payment Process</span></p>
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  </td>
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</tr>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;border-top:
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  none;background:#FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoHeader><b><span lang=EN-GB style='font-size:10.0pt;font-family:
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  "Arial","sans-serif"'>Actors</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border-top:none;border-left:none;
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  border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;
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  padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Customer</span></p>
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  </td>
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</tr>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;border-top:
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  none;background:#FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><b><span lang=EN-GB style='font-size:10.0pt;font-family:
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  "Arial","sans-serif"'>Description</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border-top:none;border-left:none;
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  border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;
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  padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>The
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  customer produces the invoice on basis of quantities received of products or
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  services.</span></p>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>This
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  invoice must be translated into accounting entries and conform to fiscal
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  requirements.</span></p>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>The
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  Invoice contains the Accounting Token information <u>of the customer</u>.</span></p>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>It
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  possibly provides the Accounting Token information <u>of the supplier</u>
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  needed to support accounting entries generation at this step supply chain
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  process.</span></p>
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  </td>
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</tr>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;border-top:
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  none;background:#FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><b><span lang=EN-GB style='font-size:10.0pt;font-family:
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  "Arial","sans-serif"'>Pre-condition</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border-top:none;border-left:none;
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  border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;
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  padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Customer’s
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  Accounting Token is reproduced without change on Invoice</span></p>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Supplier’s
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  Accounting Token is possibly reproduced without change on the Invoice.</span></p>
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  </td>
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</tr>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;border-top:
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  none;background:#FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><b><span lang=EN-GB style='font-size:10.0pt;font-family:
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  "Arial","sans-serif"'>Post-conditions</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border-top:none;border-left:none;
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  border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;
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  padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Accounting
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  entry to be generated by an appropriate software tool.</span></p>
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  </td>
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</tr>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;border-top:
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  none;background:#FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><b><span lang=EN-GB style='font-size:10.0pt;font-family:
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  "Arial","sans-serif"'>Scenario</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border-top:none;border-left:none;
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  border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;
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  padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Invoice
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  can be produced either by the customer or by a service provider on basis of
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  despatch advices where values have been calculated in advance.</span></p>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>In
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  customer’s accounting books, “Invoice to receive” to be balanced with
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  individual account payable.</span></p>
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  </td>
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</tr>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;border-top:
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  none;background:#FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><b><span lang=EN-GB style='font-size:10.0pt;font-family:
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  "Arial","sans-serif"'>Remarks</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border-top:none;border-left:none;
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  border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;
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  padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>&nbsp;</span></p>
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  </td>
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</tr>
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</table>
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<br>
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<table class=MsoNormalTable border=1 cellspacing=0 cellpadding=0
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style='margin-left:5.4pt;border-collapse:collapse;border:none'>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;background:
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  #FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoToc1><b><span lang=EN-US>Business process name</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border:solid windowtext 1.0pt;border-left:
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  none;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoHeader><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Accounting
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  Token into the Self billing Invoice</span></p>
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  </td>
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</tr>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;border-top:
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  none;background:#FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoHeading7><b><span lang=EN-GB style='font-size:10.0pt;font-family:
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  "Arial","sans-serif"'>Identifier</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border-top:none;border-left:none;
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  border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;
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  padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoHeader><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>From Order Process to Payment Process</span></p>
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  </td>
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</tr>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;border-top:
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  none;background:#FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoHeader><b><span lang=EN-GB style='font-size:10.0pt;font-family:
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  "Arial","sans-serif"'>Actors</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border-top:none;border-left:none;
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  border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;
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  padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Supplier</span></p>
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  </td>
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</tr>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;border-top:
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  none;background:#FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><b><span lang=EN-GB style='font-size:10.0pt;font-family:
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  "Arial","sans-serif"'>Description</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border-top:none;border-left:none;
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  border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;
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  padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>The
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  supplier receives the invoice on basis of the despatch quantities of products
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  or services.</span></p>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>This
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  invoice must be translated into accounting entries and conform to fiscal
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−
  requirements.</span></p>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>The
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  Invoice possibly contains the Accounting Token information <u>of the supplier</u>.</span></p>
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  </td>
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</tr>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;border-top:
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  none;background:#FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><b><span lang=EN-GB style='font-size:10.0pt;font-family:
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  "Arial","sans-serif"'>Pre-condition</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border-top:none;border-left:none;
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  border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;
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  padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Supplier’s
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  Accounting Token is possibly reproduced without change on the Invoice.</span></p>
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  </td>
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</tr>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;border-top:
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  none;background:#FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><b><span lang=EN-GB style='font-size:10.0pt;font-family:
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  "Arial","sans-serif"'>Post-conditions</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border-top:none;border-left:none;
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  border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;
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  padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Accounting
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  entry to be generated by an appropriate software tool.</span></p>
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  </td>
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</tr>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;border-top:
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  none;background:#FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><b><span lang=EN-GB style='font-size:10.0pt;font-family:
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  "Arial","sans-serif"'>Scenario</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border-top:none;border-left:none;
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  border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;
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  padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Invoice
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  can be produced either by the customer or by a service provider on basis of
+
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  despatch advices where values have been calculated in advance.</span></p>
+
−
  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>In
+
−
  supplier’s accounting books, “Invoice to produce” to be balanced with
+
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  individual account receivable.</span></p>
+
−
  </td>
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</tr>
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<tr>
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  <td width=113 style='width:3.0cm;border:solid windowtext 1.0pt;border-top:
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  none;background:#FFFF99;padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><b><span lang=EN-GB style='font-size:10.0pt;font-family:
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  "Arial","sans-serif"'>Remarks</span></b></p>
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  </td>
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  <td width=510 style='width:382.75pt;border-top:none;border-left:none;
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  border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;
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  padding:0cm 5.4pt 0cm 5.4pt'>
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  <p class=MsoNormal><span lang=EN-GB style='font-size:10.0pt;font-family:"Arial","sans-serif"'>&nbsp;</span></p>
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  </td>
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</tr>
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</table>
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<br>
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{{gotoc|Jeton comptable}}
 
{{gotoc|Jeton comptable}}
 
<br>
 
<br>

Version du 28 juillet 2011 à 12:08

Scope

The process describes how customer and supplier can provide Accounting Token elements to enable automated generation of accounting entry from the e-document is used at each step in the supply chain.

Principles

From the earliest step, which is the Order from the customer, and the Order Confirmation of the supplier, the Accounting Token is encapsulated in each business documents.

The Order Confirmation is the required starting point of the Order process for the generation of the accounting entry, coherent with generally admitted accounting principles (GAAP).

Thus, an Order Change must always be followed by an Order Confirmation to allow the correct generation of the accounting entry reflecting the confirmed Order Change.


Use case: From Accounting Token into Order to Accounting Token into Payment


Use case e-Business and accounting (en).jpg


The use case shows when accounting and which accounts may be concerned at both trading partners.


➨ Retour au sommaire

Use case description – Accounting Token into the Remittance Advice


Remittance Advice.jpg


Business process name

Accounting Token into the Remittance Advice

Identifier

From Order Process to Payment Process

Actors

Customer

Description

The customer provides to the supplier the invoice(s) identifier(s) for which a global payment order is simultaneously transmitted to the customer’s bank.

The Remittance Advice contains the Accounting Token information of the customer.

The Remittance Advice possibly contains the Accounting Token information of the supplier.

Pre-condition

Customer’s Accounting Token is reproduced without change on Remittance Advice.

Supplier’s Accounting Token is possibly reproduced without change on Remittance Advice.

Post-conditions

Accounting entry to be generated by an appropriate software tool.

Scenario

Amount recorded in individual Account Payable matching the detailed amounts of invoices paid.

The counterpart is “Payment in Progress” (which will be balanced at receipt of the bank statement of account acting the actual payment).

Remarks

 


Business process name

Accounting Token into the Remittance Advice

Identifier

From Order Process to Payment Process

Actors

Supplier

Description

The supplier receives notice of the invoice(s) identifier(s) for which the customer transmits simultaneously a global payment order to his bank.

Pre-condition

Supplier’s Accounting Token is reproduced without change on the Remittance Advice.

Post-conditions

Accounting entry to be generated by an appropriate software tool.

Scenario

Entry recorded in individual Receivable Account Payable preferably matching the detailed amounts of the invoices paid.

The counterpart must be Payment in Progress (which will be balanced at receipt of the bank statement of account acting the actual payment).

Remarks

 


Element Identification The elements below make up the Business Information Entity representing the Accounting Token based upon the existing ACC “Accounting Account. Details” as logged into Core Components Library 06B.

The BIE is repeated as many times as requested by the accounting procedure applied in the entity e.g. general account, sub account, cost accounting account, budget account, or account directly related to a specific amount on a document (e.g. insurance cost amount, additional invoice amount, transport amount, etc.)


➨ Retour au sommaire

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